JOB DESCRIPTION

• Ensure proper administration of plant and hostel according to company policies and procedures.
• Support the Human resource in term of managing the foreign workers issues.
• Administrate the building, tenancy agreement and staff accommodation.
• Any other duties and responsibilities assigned from time to time.

Foreign Workers

• Register at Fomema and organise the medical checkup. Coordinate with production and plan appropriate date within the Fomema Validity Period.
• Attend to Immigration for renewal of work permit, Check-out Memo for those leaving the country or Special Pass when necessary ( Sanyco/Sugihara & Sendayan)
• Fomema record  and renewal process timely update of each stages in the google sheet.
• Send sick or injure employees to panel clinic or hospital (Govt) for Sugihara & Sanyco Plant.
• Arrangement of Local & FW accommodation – Sugihara & Sanyco.
• Send employees to the bank or others location if requested.

Hostel

• Inspection on a min of twice per months for the hostel and prepare the appropriate report.
• Raise appropriate Action Plan to maintain the standard of the Hostel.
• Coordinate with Maintenance and supplier for repairing or renewing the Fore extinguisher permit, etc.
• Prepare budget for the hostel accommodation and obtain for approval before buying (if necessary)
• Update Budget Vs Actual for Hostel Expenses.
• Conduct training on how to upkeep the cleanliness of the hostel.
• Ensure timely utilities bills being collected and submit for payment together with the relevant cost centre.
• Attend to complaint by hostel owner and surrounding neighbour of the hostel, if any.

Plant Cleanliness

• Ensure the cleanliness of the plant.

Security

• Ensure and verify the daily security report.
• Ensure security reporting to work and comply to the SOP of work.

Waste Monitoring

• Monitor company’s rubbish and carpet waste plus rubbish press output and daily disposal to landfill (Sugihara)

Administration

• Adhoc duty including sending of documents (government statutory / cheques and others as instructed)

Key Competencies

• Good communication and interpersonal skills.
• Results oriented and has a right sense of urgency.
• Matured personality, team player and ability to work independently.
• Able to handle highly confidential information.
• Organized, with an ability to meet deadlines.

KPIs

• On time medical checkup.
• On time Hostel Inspection report.
• 5S training for Hostel.

 

JOB REQUIREMENT

• Diploma in Business Studies, HR or equivalent.
• At least one to two years, must know how to renew foreign workers work permit.

Benefits

• Annual leave 14 days, after 2 years 21 days.
• Medical for outpatient as well as hospitalization.
• Group Personal Accident and Group Term Life coverage.
• Beside the basic, we have some allowance base on certain criteria of up to RM250.
• Applicable to male only.