Proactive daily management of administrative duties comprising of extensive travel planning and meeting schedules, arrangement and coordination of schedules and appointments across different time zones.
Provide support to the Group Managing Director and the Management Team in their daily administrative needs including managing flight/ground transportation, visa applications, hotel booking, expense claims, travel claims and etc.
Handle the company’s confidential documents.
Manage contracts/vendors and price negotiations for office lease, office equipment & supplies.
Manage contractor and vendors for office maintenance, renovation and relocation.
Ensure the office environment is compliant with local legal and professional policies as well as objectives.
Arrange for the necessary resources/facilities and provide operational and resource support.
Perform administrative and office support activities, including but not limited to: photocopying, mailing, filing, placing and expediting orders when necessary.
Manage office needs and upkeep, requests, including stationary, other office supplies inventory, pantry upkeep and meeting refreshments.
Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
Any other duties as assigned by the Group M.D. and the Management Team HR and Finance.
JOB REQUIREMENT
Looking for a Diploma/ Degree holder with minimum 5 to 8 years of experience in international working environment (both with expats. and within multi-country organization) in administration & secretarial related positions.
Exceptional knowledge and experience working with PowerPoint, Excel, Word, and other Microsoft applications.
Ability to write professionally, have excellent command of written English, grammar and strong proofreading skills.
Flexibility to work with multiple personalities and with all levels of management within an organization.
Flexibility to work extended hours when needed.
Discretion, accountability and dependability – key attributes to fulfil the demands of this role.
AURELIUS HEALTHCARE SDN BHD
Block A & Block B, 286 & 288, Jalan Ampang, Kampung Berembang, Kuala Lumpur, Kuala Lumpur